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Think again to the final time you noticed a type of large, clunky fax machines sitting round.
It’s most likely been some time, proper? While that old-school is undoubtedly outdated, faxing isn’t lifeless by any means.
It’s truly very a lot alive. But fortunately, we’ve got higher expertise.
The greatest on-line fax companies make sending safe communications by way of fax a breeze for people and companies of all sizes with no ugly, costly, or finicky required.
However, there are dozens of suppliers to select from, which is why making the fitting alternative is usually more difficult than truly utilizing the service.
I’ve put collectively evaluations of the highest six on-line fax companies and a short information about how to decide on the fitting one for you.
#1 – RingCentral Fax Review – Best All-In-One Online Fax Service
RingCentral is one other standard on-line fax service. With a stable function record, versatile consumer numbers, and sturdy safety suite, it’s my #1 all-in-one on-line fax service advice.
Their distinctive fax scheduling function makes it straightforward to ship faxes for future supply. This is especially helpful if it’s essential ship worldwide faxes to customers in different timezones or have staff who don’t work normal working hours.
On high of that, you additionally get entry to a ton of highly effective options and advantages, together with:
- Groups of as much as 50 electronic mail addresses to ship faxes in a single message
- Choose from toll-free or native fax numbers
- IOS and Android cell functions
- Up to 200 faxes in a web-based account
- Create an digital signature and add it to paperwork
- View obtained and despatched faxes on-line by way of an online browser
- Securely transmit faxes over an encrypted web connection
- Send and obtain faxes from any machine
- Block faxes and not using a caller ID
RingCentral Fax is a good all-around choice for small and enormous companies who received’t thoughts the marginally restricted on-line fax storage (you possibly can at all times retailer them elsewhere).
Plans begin at $17.99 a month, and there’s an infinite plan for simply $24.99 a month. Learn extra and enroll now.
#2 – mFax Review – Best Online Fax Services for Multiple Users
mFax is likely one of the most versatile and adaptable on-line fax companies for companies with quite a few workforce members. Their versatile month-to-month plans enable as much as 50 people to make use of the service.
Operating as cloud software program, there’s no want to put in or obtain any applications. And you possibly can simply entry the mFax interface from any internet browser on any machine.
With an easy-to-use interface and intuitive setup, it’s a wonderful choice for these seeking to get began with their first on-line fax service.
mFax comes with numerous options and advantages, together with:
- Automatic cloud storage for despatched and obtained faxes
- Works from any machine
- Send and obtain faxes from electronic mail
- Multi-layered encryption for paperwork in transit and relaxation
- Plans for small companies and enormous enterprises
- Easy to create and handle customers and set account-level permissions
- Print to Fax driver lets you ship a fax from a desktop to print
mFax additionally has a beta model of worldwide outbound fax for 24 international locations. So, you’re not restricted to 1 explicit nation.
Plans begin at $7 per thirty days for one consumer, making it tremendous inexpensive for companies of all sizes. Plus, you possibly can attempt mFax free of charge or join a product demo to study extra about it.
#three – HelloFax Review – Best Online Fax Services for Cloud-Storage Integration
HelloFax is the most effective on-line fax service for built-in cloud storage.
The service seamlessly syncs with G Suite, OneDrive, Dropbox, and Box. Users also can entry their faxes immediately on the HelloFax’s service from any internet browser on any machine.
Plus, it’s tremendous straightforward to make use of. Faxes arrive on to inboxes as a PDF the place they’re simply viewable, downloadable, and shareable.
There’s additionally limitless storage for companies that favor to not use different cloud storage suppliers for his or her faxes.
With HelloFax, you possibly can:
- Send as much as 5 pages free of charge by signing up
- Quickly fax to beforehand entered fax numbers
- Additional faxes that go over the month-to-month restrict are simply 5 cents per web page
- Send faxes by electronic mail
- Add and take away customers at no further price
- Send faxes to a number of recipients
- Receive faxes with a paid plan
- Sign in utilizing your Google credentials
Despite having cloud integration with a number of platforms, HelloFax nonetheless presents limitless storage, which is superb for companies planning on sending or receiving high-volume communications.
There’s a free plan for as much as 5 faxes per thirty days, so you possibly can attempt it free earlier than you make investments. However, most companies want greater than that, and also you’ll have to improve when you attain that restrict.
But their paid plans are inexpensive, beginning at $9.99 per thirty days.
#four – SRFax Review – Most Secure Online Fax Services
SRFax is a good choice for companies which have high-security issues. Transferring info over the web at all times comes with the danger of interception.
And for particular industries like healthcare, safety is much more paramount.
Healthcare suppliers depend on faxing to switch delicate affected person knowledge. So, the fax companies they use should adjust to the Health Insurance Portability and Accountability Act (HIPAA).
SRFax gives a number of layers of information encryption whereas sustaining a user-friendly interface, making it a wonderful alternative for high-security industries.
In addition to HIPAA compliant fax companies, SRFax has a number of tiers and plans suited to all safety ranges and sizes of companies.
They additionally provide quite a lot of options and advantages to make your life simpler, together with:
- 2048-bit SSL Certification, 2048-bit RSA public keys, and PGP encryption
- 24-hour buyer help hotline
- Plans include limitless approved electronic mail addresses
- Automatically obtain incoming faxes
- Send faxes by way of an electronic mail account
- Intuitive dashboard for viewing current faxes, sending faxes, and altering settings
- Send faxes by way of the web dashboard
For any firm that prioritizes high-level safety, SRFax is a wonderful alternative.
Pricing is inexpensive, with month-to-month plans beginning at $three.29 per thirty days. Or you possibly can join a non-healthcare particular 60-day trial to try it out earlier than you commit.
#5 – FaxBurner Review – Best Mobile Online Faxing Service
FaxBurner stands out from different on-line fax companies for its well-designed, user-friendly IOS and Android apps. With FaxBurner, sending faxes is as straightforward as taking an image, and you’ll obtain them straight into your inbox.
Set up is fast and simple. Plus, the platform provides customers a brief fax quantity that expires after 24 hours with out upgrading to a paid plan.
On high of that, you additionally get numerous options and advantages, together with:
- No unprofessional wanting adverts or watermarks on free faxes
- Digitally doc signatures
- Create cowl letters inside the app
- Integration with cloud storage apps like DropBox
- Email to fax choice
- Phone scanning capabilities
For customers who want the comfort and adaptability of a mobile-first fax utility, FaxBurner is my quantity high advice.
Free packages present as much as 25 inbound faxes and 5 outbound faxes a month. And their paid plans begin at simply $12.95 a month, making it extremely inexpensive for many customers.
#6 – Biscom 123 Review — Most Affordable Online Faxing Services
If your corporation is simply seeking to ship the occasional fax, Biscom 123 is an extremely inexpensive choice. As a number one telecommunications enterprise, Biscom makes on-line faxing easy for each companies and people with a simple interface.
You also can attempt it free for 30 days to see if it’s a superb match for your corporation, with no bank card required. However, it doesn’t keep archival data of your communications. So, preserve that in thoughts.
Depending in your faxing wants, Biscom 123 presents numerous plans that mean you can ship as much as 300 pages with help for a number of workforce members.
Plus, you can too:
- Easily add as much as 4 customers along with the first account holder
- Send electronic mail faxes in only a few clicks
- Fax from Android and IOS cell functions
- Integrate with Google Drive
- Send a number of file codecs and wealthy textual content codecs for textual content faxes
- Saves inbound PDF information in your electronic mail inbox
- No limitation on file dimension or variety of paperwork
Pricing begins at $7.99 per thirty days. This entry-level plan contains 30 pages per thirty days with a cost of seven cents per extra web page. So, it actually received’t break the financial institution.
What I Looked at to Find the Best Online Fax Service
All of the choices on this record are wonderful, however they’ve their variations. Chances are that considered one of these choices goes to suit your wants higher than the others.
Some corporations have restricted use for on-line fax. It’s one thing they should interface with explicit distributors or prospects, however not a vital a part of their enterprise per se.
Other corporations want a web-based fax service they will rely on that works throughout all departments.
Once you’ve mapped out your use-cases for on-line fax, use the next standards as a information throughout the decision-making course of.
Number of Users
As a enterprise, you most likely want a number of consumer accounts. Different companies have completely different pricing plans, so it’s important to contemplate the variety of accounts you want.
Some choices could restrict the variety of customers with no approach round it. Others could provide further consumer accounts with a further month-to-month charge. So, this performs a large function in how a lot you possibly can count on to pay each month.
With that stated, most smaller companies received’t have issues with account limitations.
But massive firms with a number of departments who want faxing capabilities could run into issues with low user-limit plans.
Most companies depend on cloud storage instruments. Whether you rely on Microsoft 365 or Google’s G Suite, your staff most likely use these instruments every day to create and archive paperwork.
So, it’s vital to contemplate these integrations for those who and your workforce have to retailer paperwork you ship or obtain by way of on-line fax.
This may help streamline your doc administration processes.
Most suppliers cost an additional charge for those who go over the variety of pages your plan contains. So, it’s essential take into account your corporation’s wants in terms of month-to-month fax quantity.
Numerous suppliers place low limits on this to encourage you to improve to a greater plan.
So it’s vital to decide on a plan that gives sufficient pages per thirty days together with a good web page overage charge (simply in case). However, on-line fax companies with limitless plans are a greater choice for companies that count on to ship and obtain excessive volumes each month.
If you’re utilizing a web-based fax service to ship and routinely digitize paperwork, it ought to include doc archiving as nicely. This can considerably streamline and automate your doc administration processes.
Some on-line fax companies present on-line databases so customers can simply retailer faxed paperwork. However, some don’t, and others don’t present archiving options in any respect. Without this, you need to print, scan, and retailer every part by hand.
If routinely storing all inbound and outbound faxes in a searchable doc archive feels like it would save time, it might be value the additional price.
There are a lot of completely different all-purpose on-line fax companies on the market. However, generally explicit suppliers are extra suited to particular industries.
Healthcare is a wonderful instance of this since you’re coping with delicate info and authorized laws relating to the way you deal with it. So, you want a service that’s safe and compliant with HIPAA necessities.
However, healthcare isn’t the one business like this. As such, it’s vital to contemplate your business’s necessities and laws earlier than making your last determination.
You have plenty of choices for on-line fax companies. Lots. If you follow my high picks, you received’t be disenchanted. To evaluate:
- RingCentral Fax – Best all-in-one on-line fax service
- mFax – Best on-line fax companies for a number of customers
- HelloFax – Best for cloud-storage integrations
- SRFax – Most safe on-line faxing service
- FaxBurner – Best cell on-line faxing service
- Biscom 123 – Most inexpensive on-line faxing service
However, that doesn’t imply they’re appropriate for everybody in each state of affairs.
So, don’t neglect to contemplate the elements we talked about and make the most of free trials as you undergo the method of selecting the most effective on-line fax companies for you and your workforce.
What firm do you employ to ship on-line faxes?