Best Free Project Management Software

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Being on prime of labor feels so significantly better than the reverse.

Someone asks you a third-decimal-place query a couple of future challenge. You nail it. The reply is prepared and the proof is 2 clicks away.

With the appropriate challenge administration software program, it’s simpler to to your complete workforce to function at a excessive degree. Nothing falls via the cracks as a result of everybody can see precisely what must be performed.

If you’ve by no means tried challenge administration software program, these free choices are an ideal place to start out. And in case you are utilizing a irritating device, battle no extra.

These are the most effective free challenge administration software program choices out there proper now.

Seriously, all of those merchandise are free to make use of perpetually.

#1 – Wrike Review — The Best for Marketing Teams

Wrike is a very versatile challenge administration platform with a free perpetually model for groups of as much as 5. 

There are just a few the explanation why it really works so effectively for advertising and marketing groups in comparison with a few of the different greatest free challenge administration software program.

First off, the collaborative options are actually well-developed. 

You can retailer duties inside tasks or folders. Teammates can add feedback, tag colleagues with @mentions, and fix information on to any activity, folder, or challenge. 

Okay, I hear you saying, “It appears like a few of the different free challenge administration software program.” 

But, what makes Wrike so efficient out-of-the-box for advertising and marketing groups is that e mail integration is included. Users can replace, create, and prioritize duties immediately from their e mail.

It’s nice to your workforce, however you too can invite purchasers and contractors. These customers are designated as Collaborators. Basically, you possibly can share tasks and plans with out having to fret that exterior customers will make critical adjustments.

Another helpful characteristic for holding monitor of selling campaigns at scale is the Table View, which breaks out all duties right into a spreadsheet view:

These and different time-saving options assist advertising and marketing groups keep on monitor and save time. 

The Real-time Activity Stream, for example, gives customers with a feed of all of the updates and feedback on tasks they’re assigned. Users can shortly filter the exercise stream to see the updates that matter most.

Some of the opposite nifty options included with the free model of Wrike embrace:

  • Board view
  • Drag-and-drop activity administration
  • Mass edits
  • Cloud storage integrations
  • Microsoft 365 integration
  • 2GB storage
  • Mobile App

If Wrike finally ends up being a great resolution, they’ve received paid plans which can be tailored for advertising and marketing and inventive groups. 

Wrike for Marketers is a business-level challenge administration software program devoted to serving to groups throughout the corporate create on-brand experiences at scale. They supply a 14-day free trial so groups can get a way of the whole lot that comes with the premium platform.

Wrike for Marketers Performance takes the analytics and workflow automation to a different degree. 

There are pre-built dashboards, superior reporting options, knowledge visualization instruments, and integrations with a further 400 apps.

For advertising and marketing groups, Wrike is a wonderful selection. Their free challenge administration software program is sufficient for a workforce to get began, and their paid plans will take an organization to the following degree. Learn extra and signup at Wrike.

#2 – ClickUp Review — The Best for Large Organizations

ClickUp provides probably the most management and performance within the free challenge administration software program class. It’s my decide for bigger organizations for 2 causes. 

One, the free platform is beneficiant sufficient to accommodate a number of groups. More than that, the straightforward construction is constructed to scale. 

The quantity two purpose is customizability. Each workforce can configure their workspace to go well with their particular wants. 

Let’s dig a little bit deeper into each these causes.

The free model permits for 5 Spaces, every of which is sufficient to assist a person workforce. Spaces can maintain as much as 400 folders, which might in flip maintain as much as 100 lists.

Lists are the place duties reside and ClickUp permits for limitless duties in each listing. You may create as much as 100 customized fields for lists to trace no matter is most vital about every activity.

And it’s nonetheless tremendous intuitive. 

Everything is drag and drop and you’ll toggle between listing, board, and calendar views. There’s even a “me” view that reveals solely duties assigned to the person.

When it involves duties, that is the place ClickUp’s customizability actually shines. 

Here’s an inventory of some of the issues you are able to do inside duties

  • Assign members to activity
  • Comment thread with @mentions
  • Assign feedback to members
  • View exercise feed
  • Track time
  • Add due dates
  • Create checklists for sub-tasks
  • Change standing
  • Set dependencies
  • Move duties to totally different folders
  • Draft wealthy textual content activity description
  • Add attachments: docs, photographs, movies

Yes. I’m nonetheless speaking concerning the free perpetually ClickUp plan. It’s nearly like they’re too beneficiant.

To set dependencies, for instance, customers merely point out activity ought to wait on one other activity to start out or block one other activity within the workflow from beginning.

And as a result of you possibly can monitor dependencies and due dates, ClickUp’s free model gives 100 makes use of of their Gantt chart characteristic.

Honestly, I’ve barely lined half of what ClickUp can do.

It’s my prime decide for bigger organizations that need free challenge administration software program they will really use. 

Little issues—like how each activity in ClickUp has a singular ID—make staying organized at scale potential.

Plus, the hierarchy of areas, folders, lists, and duties is straightforward and versatile sufficient to work for nearly any use case. 

In the top, ClickUp actually forces groups to remain organized as they construct out. You can’t put a worth on that. Learn extra at ClickUp.

#three – Trello Review — The Best for Lightweight Project Management

Trello is likely one of the most user-friendly challenge administration choices in the marketplace. Maybe that’s why greater than 1 million groups are utilizing Trello world wide.

When I say user-friendly, I imply there’s nearly zero studying curve to partaking with the product.

Drag. Drop. Click. Done.

Boards are made up of playing cards and lists. Clicking on any card brings up the entire related particulars, akin to who’s accountable, what must get performed, and when it have to be performed by.

Obviously agile groups will dig the Kanban-style setup, however Trello is so fundamental (in a great way) that individuals can construct out boards inside no matter framework fits them greatest.

Staying on monitor in Trello is very easy, it’s nearly enjoyable.

Assign folks to duties they usually’re notified immediately when adjustments are made. There’s a remark feed constructed into each activity and workforce members can use @mentions to name out particular points.

Users can swap from board to calendar view to see their duties unfold out week to week. They may “watch” playing cards to which they don’t seem to be assigned, one thing that’s nice for managers.

The Trello platform has two important energy options. 

There are Power-Ups, which allow you to tie in a third-party service. It may very well be a time tracker, a Gantt chart creator, or a collaboration device like Slack.

And then there’s Butler, an AI-service that finds repetitive duties and helps you automate them. You can create buttons that kick off easy workflows, or schedule duties to be created.

With Trello’s free model, you get:

  • 10 boards per workforce
  • Unlimited playing cards and lists
  • The means so as to add attachments to playing cards, as much as 10 MB every
  • Two-factor authentication
  • One Power-Up per board
  • 50 Butler instructions monthly

It’s extremely simple to construct what you want in Trello. There continues to be loads of freedom to create the construction you want, however additionally they supply a spread of templates for challenge administration:

There’s additionally templates able to go for HR, gross sales, assist, and different departments.

Trello’s received you lined for light-weight challenge administration. There’s undoubtedly a ceiling when it comes right down to what you possibly can monitor on every board, even in comparison with different free challenge administration software program.

For a single workforce, although, managing a gross sales pipeline, content material calendar, or one thing of comparable scope goes to be a breeze.

Get a free demo of Trello at the moment.

#four – Jira Review — The Best for Agile Teams

Jira is constructed from the bottom as much as serve groups that work inside an agile framework. 

The customizable activity boards are perfect for Scrum and Kanban, however so is Trello. 

What separates Jira when it comes to working effectively for agile groups are the baked-in reporting and roadmap options. 

For managing a single workforce, each these options are large time-savers. They work behind the scenes to show all the data in your boards into visible intelligence.

Roadmaps enable you monitor the larger image by inserting work on a timeline that clearly maps challenge dependencies. 

Rather than a Gantt chart, which tracks outputs, a roadmap tracks outcomes, like fixing buyer issues. Work suggestions, product imaginative and prescient, and targets into your roadmap, not simply the deliverables, to get a greater image of long-term technique.

Whether it’s a brand new product or dash increment, roadmaps assist groups join their every day work to the workforce’s progress towards the general aim.

There are additionally 12 customary agile studies out there for any Jira challenge. 

There’s nothing customers must do to configure these. Jira routinely takes your boards and cranks out actually useful studies for agile challenge administration, like burndown charts, velocity charts, and dash studies.

The free model of Jira comes with different useful options for agile groups like:

  • 10 customers for one web site
  • Customizable workflows
  • Automation
  • Backlogs
  • Apps and integrations
  • 2GB file storage
  • File sharing
  • Business continuity and catastrophe restoration

A phrase about just a few of those options. Since Jira is an Atlassian product (like Trello), there’s a very lengthy listing of apps and integrations which can be going to work.

The customizable workflows and automation are undoubtedly restricted with the free model of Jira, however you possibly can work many third-party instruments into your processes. 

With Jira, the intentionally agile design implies that groups and leaders must do much less finagling to get the instruments they want. 

Backlogs, for example, might be arrange with different free challenge administration software program. In Jira, nevertheless, they’re a devoted characteristic that has been designed for backlog grooming and dash planning.

Instead of spending time to configure the system, groups can begin utilizing Jira on day one. 

Another useful characteristic is that every activity is assigned a singular key and ID. This is nice for ticketing and bug-tracking.

Give their free perpetually model a shot and discover out why so many agile groups rely upon Jira.

What I Looked at to Find the Best Free Project Management Software

This stuff isn’t magic. You get out what you set in.

I like to think about challenge administration software program as a clean workspace ready for a enterprise to maneuver in.

It provides each activity a house so tasks aren’t simply roaming free-range throughout e mail chains, chat threads, post-it notes, and informal dialog.

One of the most effective elements a couple of free perpetually platform is that you simply even have the possibility to see what occurs when you plug what you are promoting in.

Work with it for months and check out just a few various kinds of tasks out. 

I do know freelancers and even small corporations which were in a position to get alongside simply nice for years on a freemium plan.

So which one is for you?

Let’s stroll via the core elements of challenge administration software program and the way they will have an effect.

Basic Structure

Every good challenge administration device is silly easy. This is very true for freemium plans.

But they’re not all organized in the identical manner. Some use conventional folders and lists, whereas others monitor duties completely on boards.

How will your workforce’s work match into every area?

The higher the match between a platform’s fundamental construction and your workforce’s tasks , the higher they will use the software program to get to the place they wish to go.

After all, with free challenge administration software program, you need it to suit your organizational processes, not change these to suit the freemium platform you select.

Ideally, challenge administration software program will assist evolve what you are promoting processes in a optimistic path. But not in a single day.


These platforms allow folks to work collectively higher by making enterprise workflows clear. Everyone can see the standing of tasks and duties.

This places folks on the identical web page, on a regular basis. And when adjustments have to be made, customers can alert each other with feedback or by tagging teammates. This attracts the appropriate consideration to the precise level of the difficulty.

With much less uncertainty, individuals are free to behave as an alternative of ready on a protracted e mail chain to lastly arrive at a solution. 

Some platforms will hold a remark historical past related to every particular person activity. Others can have an exercise feed that logs updates made to the duty.

These capabilities make it a lot simpler for groups to know when a activity is 100% performed.


The instruments I like allow you to assign customers and due dates to duties. Very easy, very useful.

Whether you might be constructing out on a board or an inventory, you possibly can toggle views to see duties displayed on a calendar. 

Updating the duty due date will replace the calendar as effectively, holding everybody on the identical web page.

With a few of the extra strong free choices, like ClickUp, you possibly can set dependencies to control the schedule. 


Because it’s loaded with details about what groups are doing, studies generated by challenge administration software program present loads of perception.

I’m speaking about measuring productiveness, figuring out traits, and staying below finances. This data can actually assist managers steer their groups productively.

Some of the choices on this listing, like Jira, have pre-built studies which can be able to go for any challenge.

Not all free challenge administration software program comes with reporting options. 

Trello, for instance, doesn’t present something out of the field. That mentioned, you possibly can tie in a third-party analytics platform to do the heavy lifting.


There’s a ton of how to automate workflows if you end up trying on the straight-up greatest challenge administration software program on the market.

When it involves free perpetually plans, automation is far more restricted, little question.

But anybody can use it. Sure, it’s only a style of what these platforms can do, however the early publicity will pay dividends in the long term.

When it comes time to bump up into the next tier, customers are able to reap the benefits of automation as an alternative of being intimidated by these energy options.

This isn’t a make-or-break it standards, but when customers discover they will get rid of some busywork from their day, it would improve buy-in to the platform.


If we take all of the frosting off the cake, what we actually have left is an easy real-time system that captures a workforce’s workflow.

Finding the appropriate free challenge administration software program is about understanding how every platform accommodates the native wants of every workforce.

One of my suggestions will match higher than the remainder, and it gained’t price you a cent to attempt every one for so long as you want. Here’s the entire listing:

  1. Wrike – Best for advertising and marketing groups
  2. ClickUp – Best for giant organizations
  3. Trello – Best for light-weight challenge administration
  4. Jira – Best for agile groups

If you might be simply beginning to discover challenge administration software program, the free model of Trello is a superb place to start. It takes no time to grasp and has sufficient performance for groups to sort out light-weight tasks.

For corporations that want a little bit extra energy out of their challenge administration resolution, ClickUp is the most effective wager. The characteristic set is powerful in comparison with different instruments and it’ll work effectively throughout a number of groups.

On the advertising and marketing facet, Wrike gives e mail integration, which I feel is important. That’s one thing that solely comes with paid variations from different distributors. 

In addition to that, each the inner and exterior collaborative options are wealthy. This makes it simpler to interface with prospects and coordinate behind the scenes.

Workplaces that subscribe to an agile methodology will discover that Jira has been hand-crafted to go well with their wants. The out-of-the-box reporting and deliberate design make it very enticing.

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